Collect PTA payments without chasing parents
Create one payment link for events or fundraising. Set a deadline and see instantly who has contributed.
Parents pay without signing up
Used by schools, clubs and parent groups across the UK.
Summer fair – raffle books
£5 per family
42 families (28 confirmed so far)
➡️ Pay now by 14th June
Confirmed:
- ✅ Smith
- ✅ Patel
- ✅ Garcia
- ✅ Brown
- ✅ Taylor
- ✅ Wilson
- ✅ Robinson
- ✅ Ahmed
If you're organising a PTA event or fundraiser, this probably sounds familiar:
- Chasing parents for contributions before an event
- Handling cash at school gates or events
- Unclear who has paid for tickets or raffle books
- Last-minute payments complicating headcount planning
- Spending volunteer time reconciling money instead of running the event
- Managing separate pots for different events across the term
How it works
Three steps to collect PTA payments
Create a payment link
Set the ticket price or suggested donation amount and a clear deadline before the event.
Share with parents
Send the link via email, the school newsletter or parent WhatsApp groups. Parents pay without creating an account.
See who has paid
Your dashboard shows confirmed payments instantly so you can plan with confidence and prepare the right number of tickets or materials.
Why it works for PTA events and fundraisers
- One link for tickets, contributions or donations
- Clear visibility of paid attendees before the event
- No cash handling at the school gate
- Set deadlines to avoid last-minute uncertainty
- Less admin for volunteers — more time for the actual event
How to collect PTA payments without the paper admin
PTA fundraising almost always runs into the same bottleneck: a paper system, a cash envelope, and a volunteer who ends up spending two hours at the school gate collecting and reconciling on the day. Kollect moves the whole thing online. Share one link with parents — by email, in the school newsletter or via WhatsApp — and see contributions arrive in real time.
For events where you need a confirmed headcount (a quiz night, a film screening, a class trip), the deadline does the work: once it passes, you know exactly how many tickets to prepare, how many raffle books to print, or how many seats to confirm.
School newsletter vs parent WhatsApp: where to share the link
The school newsletter reaches every parent but can get lost in crowded inboxes. The class WhatsApp group gets more engagement but feels informal for money-related messages. The best approach is usually both: include the link in the newsletter as the official record, and drop a short reminder in the class chat a few days before the deadline.
Because anyone can pay via the link without creating an account, there is no friction — parents don't need to download an app or set up a profile. They see the link, tap it, and pay in under a minute.
Running collections for multiple events across the term
The PTA calendar typically spans three to five fundraising events per term — a Halloween disco, a Christmas fair, a spring quiz night. Each can have its own Kollect link with its own amount and deadline, so the pots never get mixed up and your treasurer can reconcile each event separately.
Close each collection after its event and open the next one. The history stays in your dashboard, which makes end-of-term reporting and Gift Aid record-keeping far more straightforward than chasing paper receipts.
Why not just collect cash or bank transfers?
| Feature | Kollect | Without Kollect |
|---|---|---|
| Collecting payments | One secure link shared with all parents | Cash envelopes or separate bank transfers |
| Tracking who has paid | Automatically visible in your dashboard | Manual lists or spreadsheets |
| Event planning certainty | Clear confirmed numbers before the event | Uncertainty until the last minute |
Cut the cash-at-the-gate admin
One link in the newsletter. Parents pay online. You see who's confirmed.
Create your collection linkFAQ
Frequently asked questions
What's the best way to collect PTA payments?
Include the Kollect link in the school newsletter and set a deadline that lands a few days before you need to order materials or confirm numbers. For events with limited places — a quiz night or film screening — a firm deadline means you know how many seats to prepare well in advance rather than finding out on the door.
Can we use this for school fundraising events?
Yes. You can create collections for tickets, raffle entries, donations or event contributions — each with its own link, amount and deadline.
Do parents need to create an account to pay?
No. Parents follow the link from the newsletter or email, pay by card, and they're done — nothing to install, no password to remember. Keeping that barrier as low as possible matters in a school context: the easier the payment, the fewer reminders you'll need to send before the deadline.
Can we create separate collections for different events?
Yes. Run a separate collection for each event — autumn disco, Christmas fair, spring quiz — so each pot is ring-fenced and your treasurer gets a clean reconciliation per event rather than one large pool to manually split. Open the next one as soon as the previous event closes.
How do I collect money for a school event?
Set the ticket price or suggested contribution, set a deadline a few days before the event, and share the link in the newsletter two or three weeks out. Drop a follow-up reminder into the class WhatsApp groups the week before it closes. You'll be able to see how many families have paid and prepare materials or seating accordingly — no door collection, no cash float.
Can parents pay without anyone else seeing their contribution amount?
Yes — what each family pays is visible only to the organiser. The link doesn't display a running total or show other contributors to the person paying through it, so there's no social pressure or comparison. This is particularly useful for sponsored events or optional fundraising where contributions vary widely.
Simplify PTA payments
Create your collection in under a minute and share it with parents.
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