Collect school trip payments without chasing parents
Create one payment link for the trip. Set the amount and deadline. Parents pay online in seconds.
Parents pay without signing up
Used by schools, clubs and parent groups across the UK.
Year 6 – Paris trip deposit
£65 per pupil
28 pupils (8 confirmed so far)
➡️ Pay deposit by Friday
Confirmed:
- ✅ Emma
- ✅ Liam
- ✅ Sophia
- ✅ Noah
- ✅ Olivia
- ✅ Ava
- ✅ Jack
- ✅ Isla
If you're organising a school trip, this probably sounds familiar:
- Chasing parents for payments as the trip deadline gets closer
- Collecting and reconciling cash or cheques
- Unclear who's paid without checking spreadsheets or paper lists
- Last-minute payments that complicate booking numbers
- Spending admin time tracking payments instead of planning the trip
How it works
Three steps to collect trip payments
Create a payment link
Set the trip amount and a clear payment deadline so you know exactly who is confirmed.
Share with parents
Send the link by email, letter or your usual communication channel. Parents pay without creating an account.
See who's paid instantly
Your dashboard shows confirmed payments at a glance. Fewer reminders, less admin.
Why it works for school trips
- One link per trip; all payments in one place
- Clear view of who has paid for planning and confirmations
- No cash or cheques to collect and bank
- Set deadlines to avoid last-minute uncertainty
- Reduce admin time spent chasing payments
Why not just collect cash or bank transfers?
| Feature | Kollect | Without Kollect |
|---|---|---|
| Collecting payments | One secure link; parents pay online | Cash, cheques, or separate bank transfers |
| Tracking who has paid | Automatically visible in your dashboard | Manual lists or spreadsheets |
| Managing deadlines | Set a clear deadline; confirmed payments only | Chasing reminders as booking dates approach |
FAQ
Frequently asked questions
Do parents need to create an account to pay?
No — the link works on any phone or laptop without any setup. Parents receive it via email, the school newsletter or the class WhatsApp group and pay in a couple of taps. Only the teacher or trip coordinator needs a Kollect account to create the collection and monitor payments.
What's the best way to collect money for a school trip?
Set a firm payment deadline at least two weeks before you need to finalise numbers with the coach or venue. Create a single Kollect link for the full amount (or an initial deposit), share it via the school's usual parent communication channel, and close it on the deadline. You'll have a confirmed list of paying pupils before you need to commit to final numbers — no cash to reconcile, no paper forms to chase.
Can we use Kollect for multiple school trips?
Yes — each trip gets its own link, amount and deadline, so there's no risk of payments crossing between year groups or trips running at the same time. If a trip runs over two payment stages (deposit first, balance later), you can create two collections for the same trip and share them at the appropriate points in the term.
Is it safe for school use?
Payments go through a standard card payment flow — the same kind parents use for online shopping. No card details are shared with the school or the organiser; you see only who has paid and for how much. The payment data itself is handled by the payment processor, not stored in Kollect.
Simplify school trip payments
Create your collection in under a minute and give parents one simple way to pay.
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