Run a leaving gift whip round without chasing anyone
Create one link, share it with the team and see instantly who has contributed.
No sign-up required for contributors
Used by teams and offices across the UK.
Sarah's leaving gift
£10 each
15 people (9 confirmed so far)
➡️ Contribute by Friday
Confirmed:
- ✅ Mark
- ✅ Claire
- ✅ Tom
- ✅ Amy
- ✅ David
- ✅ Lisa
- ✅ James
- ✅ Kate
- ✅ Mike
If you're organising the leaving gift, this probably sounds familiar:
- People saying they'll send money later and not following through
- Constant reminders in Slack, Teams or email that everyone ignores
- Not knowing who has actually contributed before you need to buy the gift
- Chasing people in the final days before the leaving date
- Keeping the collection a secret when bank details go round in a shared channel
- Fronting the cost yourself and then having to reclaim it from colleagues
How it works
Three steps to run a digital whip round
Create a payment link
Set a suggested contribution amount and a deadline before the farewell. Keep the title neutral if the collection needs to stay a surprise.
Share with the team
Send the link by direct message on Slack, via email or in a WhatsApp group — privately, away from the person who's leaving.
See who has paid
Your dashboard shows contributions as they come in. No spreadsheet, no memory — you know exactly who's chipped in and who still needs a nudge.
Why it works for leaving and retirement gifts
- One organiser, one link — no bank details going round in group chats
- Share the link privately so the collection stays a surprise
- Clear deadline before the farewell so you can actually buy the gift
- Contributions tracked automatically — no spreadsheet needed
- Works for teams of any size, from five people to a whole department
How to run a leaving gift collection at work
Someone always has to volunteer to organise the whip round, and that person usually ends up sending the same reminder four times on Slack before giving up and just buying something themselves. Kollect turns it into a one-step job: create a link, share it privately with the team, and let the deadline do the rest. You can see exactly who has contributed without writing a single follow-up.
For most office collections, £5–£10 per person is a comfortable suggestion — it doesn't feel like an obligation, but on a team of fifteen it adds up to £75–£150 towards something meaningful. Set the suggestion on the lower end if people don't know the person well; £10–£15 is more typical for a long-serving colleague or a retirement.
Keeping the collection a surprise
The main challenge with leaving gift collections is keeping them quiet. Share the Kollect link privately — via a direct message on Slack or a forwarded email — rather than in a shared channel where the person might stumble across it. Give the collection a neutral name (e.g. 'Team collection — Friday') rather than using the person's name, just in case.
Because contributors don't need to create an account to pay, nothing shows up in their notification history or connected apps. The link opens, they pay in seconds, and there's no trace of it in any shared inbox.
What to do if the leaving date changes
Leaving dates move — a handover drags on, or someone negotiates an extra week. If the farewell shifts, you don't have to wait for the original deadline. Close the collection whenever you have enough to buy the gift and the funds will be ready to use.
The key is not to front a large sum yourself and then spend weeks chasing colleagues for reimbursement. Collect first, then buy. Anyone who misses the deadline simply doesn't contribute — and that is their lookout, not yours.
Why not just collect bank transfers?
| Feature | Kollect | Without Kollect |
|---|---|---|
| Tracking contributions | Automatic dashboard — no spreadsheet needed | Manual list, memory or screenshots |
| Chasing reminders | Share the link once; the deadline does the rest | Repeated follow-ups in Slack or email |
| Keeping it a surprise | Link shared privately; no bank details in group chats | Bank details sent round where anyone might see |
Set up your whip round in 60 seconds
Share the link privately. See who's paid without sending a single follow-up.
Create your collection linkFAQ
Frequently asked questions
What's the best way to run an office whip round?
Message the link to individuals rather than posting it in a shared channel — that way the collection stays quiet if the person is still in any of the same Slack channels as you. Set the deadline three or four days before the farewell so you have time to buy the gift, wrap it, and have it ready.
How do I collect money for a leaving gift?
Create the collection, set a suggested contribution of £5–£10 (adjust up for a long-serving colleague), pick a deadline a few days before the person's last day, and share it discreetly — one-to-one by message or email rather than in any channel the person might see. You can check the running total at any point to decide whether you have enough to buy.
Do colleagues need to create an account to contribute?
No, and that matters when the collection needs to stay secret. Colleagues receive the link, tap it, pay, and nothing shows up in their inbox or any shared app that the person leaving might happen to see. Fully private from their end.
How much should each person contribute to a leaving gift?
For most office collections, £5–£10 per person is a comfortable suggestion. On a team of ten to twenty people, that covers a thoughtful gift without feeling like a mandatory spend. For a long-serving colleague or a retirement, £10–£15 is more typical.
Can I keep the leaving gift collection a surprise?
Yes. Share the link by direct message or email rather than in a shared channel, and give the collection a neutral name. Contributors pay without creating an account, so nothing appears in their apps or notifications that might give it away.
What if the leaving date moves after I've started collecting?
If the date moves forward, close the collection as soon as you have enough and buy immediately. If it's pushed back, you can leave it open a little longer — more people may still contribute. Either way, you're not tied to the original deadline; close it when it makes sense and the funds are ready straight away.
Start your leaving gift collection
Create your whip round in under a minute and share it with the team.
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